Annual Meeting Minutes

Description

Annual Meeting Minutes $99

The recording of Annual Meeting Minutes is required by State Law and is time sensitive. Annual Meeting Minutes must be time/date stamped before the filing of any annual list as Annual List information and procedures come from the Annual Proxy recorded in the Annual Minutes.

Keeping certain accurate records, known as the essential records, is vital and absolute for legal veil separation and protection. It is also the most common error made by persons who try to do it themselves. Unfortunately, many think they can get a kit or forms, form the company, and be done. For protection and operation, nothing could be further from the truth. It’s the Essential Records that sets the stage for state Statutes to be able to protect all parties involved. Without the Essential Records many companies actually go into default and/or non-compliance in the first ninety days of existence and could not stand or protect against a challenge. Non-compliance could mean irreparable Alter-Ego for the owners with no indemnification for officers and management.

Additionally, all actions carried out could be proven moot and without merit or benefit. Corporations and LLCs are able to do most anything we (natural persons) can do when it comes to conducting business. Just like us they can buy, sell, sue, be sued, and enter into agreements, etc. But there’s one thing a corporation or LLC cannot do, it cannot think! Directors / Managers are required to do all the thinking for the entity and those thoughts are required to be memorialized in “formalities”, the most common of which are minutes and resolutions. Proper formalities are critical in preventing an alter-ego doctrine of the shareholders and directors. Corporate meeting minutes are required to take place each year in all 50 states; however there are no meeting minute requirements for LLC’s. The annual meeting minutes should document all important activity from the last year. These essentials cannot be ignored if the Company is to remain active and effective in protecting its Directors, Officers and Stockholders. Examples of activity that should be included in annual minutes:

• Loans
• Officer Changes
• Ownership Changes
• Bank Account Opening
• Sale/Purchase of Property
• Opening Brokerage Accounts
• Additional Capital Investments
• Doing Business as Filings (DBA filings)